Accounts Payable Clerk

Accounts Payable Clerk

Job Category: 3

Job Type: Support Staff, Hourly

Supervisor's Title: Executive Director of Business Services

Location: District Office, Davenport (05)

Salary

$19.00/HR

Job Description

Under direction, examines, checks, and verifies information on purchase orders, invoices, checks, and vouchers for completeness and accuracy, utilizing the appropriate accounting records as necessary.

Required Qualifications

High school graduate or equivalent required and twelve months prior related job experience. Must be able to accurately, operate a calculator, and have the ability to establish and maintain good working relationships with others. The person should be able to work independently and basic bookkeeping skills and filing skills are desirable. Previous data entry experience utilizing an on-line accounting system would also be beneficial.

Preferred Qualifications

Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer.

Typical Duties and Responsibilities

1. Matches receiving slips which are properly signed to purchase orders and then checks invoices against these to see that they agree and that the invoices are accurate. Includes plant fund, house file, accounts payable, and some general fund payroll checks.

2. Frequent phone contact with vendors, college personnel, and others to obtain information regarding purchase orders, invoices, payments, receiving slips, requisitions, and other related paperwork.

3. Maintains a voucher ledger indicating what batches and amounts have been submitted to data processing.

4. Writes manual checks whenever it is deemed necessary by the Director.

5. Computes information and enters into the on-line accounting system.

6. As necessary, reviews and corrects information on computer printouts.

7. Submits a list of bills to be paid to the Board of Directors for approval.

8. Maintains vendor files of payments made.

9. Sends report for State and Federal Fuel Tax Refunds.

10. Maintains inventory of capital outlay items and assigns tags.

11. Maintains recurring voucher file and runs recurring voucher post monthly.

12. Process 1099 forms as part of the annual 1099 reporting process.

13. Submits claims for equipment that is covered under IMPACC, an insurance covered maintenance.

14. Is committed to providing quality service that meets or exceeds the expectations of internal and external customers.

15. Performs other duties as assigned.

EICC Non-Discrimination Statement

It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).

If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, 563-336-5222, equity@eicc.edu or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: 303-844-5695. FAX: 303-844-4303; TDD: 800-877-8339 or Email: OCR.Denver@ed.gov

Posting Number: S161P

Number of Vacancies: 1

Close Date:

Open Until Filled: No

Special Instructions Summary:

To apply, visit https://apptrkr.com/6519828

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